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You place either a link to the object or a copy of the object in the document.
You can insert content this way from any program that supports the technology of linking and embedding objects (object linking and embedding, or OLE).
If you add or remove content that causes the referenced item to move, you can update the cross-reference.
Do any of the following: Create a cross-reference You can insert cross references to any existing numbered items, headings, bookmarks, footnotes, endnotes, equations, figures, or tables in your document.
By default, Word automatically updates data in a linked object when you open the Word file or when changes are made to the source data while the Word file is open.
The main differences between linked objects and embedded objects are where the data is stored and how you update the data after you place it in the destination file.
A cross-reference refers to an item that appears in another location in a document.
For example, you can mention "Figure 1" in your document and refer the reader to the figure's location elsewhere in the document.
However, if you move the file containing the text, you will have to re-insert an updated link to the text in all your documents, so it is best to consider this before you begin.
If you see the following message when opening a Word document it means the document has been linked to another document, most likely a spreadsheet.“This document contains links that may refer to other files.